A 12-hospital healthcare system needed to migrate 2.4 million patient records and clinical documents from Hyland OnBase to SharePoint Online as part of a broader Microsoft 365 consolidation. Previous attempts with generic migration tools failed — metadata was silently dropped, and HIPAA-required audit trails were lost.
AetherFlow's native OnBase Unity API connector extracted documents with full metadata preservation. MetaMap™ mapped 47 OnBase keyword groups to SharePoint columns. Automated reconciliation validated every document post-migration, generating a HIPAA-compliant validation report.
“We tried two other migration tools before AetherFlow. Both silently dropped keyword data on complex document types. AetherFlow was the first tool that actually preserved everything.”
— Director of Health Information Management
A mid-size investment firm had documents spread across three ECM systems — OnBase for compliance records, FileHold for client correspondence, and a legacy file share for everything else. Regulatory audits required a unified document repository with consistent metadata and complete audit trails.
AetherFlow ran three parallel migration flows — one for each source system. MetaMap™ normalized metadata from all three sources into a unified schema on the target platform. The Flow Builder's visual canvas made it easy for the firm's compliance team to verify mapping logic before execution.
“Having three source systems feeding into one target with consistent metadata seemed impossible. AetherFlow made it straightforward — our compliance team could actually see the mapping logic.”
— VP of Operations
A county clerk's office had 15 years of property records, court filings, and permit documents in an end-of-life document management system. The vendor was sunsetting the product with a 12-month deadline. Manual export would take 18+ months and $400K in consulting fees.
AetherFlow connected to the legacy system's database and file storage directly, extracting documents with full metadata. The connector development kit (CDK) enabled a custom connector built in days rather than months. MetaMap™ transformed legacy field formats to Square9 GlobalSearch indexes.
“Our vendor gave us 12 months to get off the platform. The consulting quote was $400K and 18 months. AetherFlow did it in 8 weeks for a fraction of the cost.”
— County Clerk IT Director
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