Document types, keyword groups, file attachments, workflow queues, annotations — OnBase manages all of it in a proprietary schema. CSV exports and folder copies silently drop metadata. Manual migrations at scale cost months and introduce errors that surface years later.
OnBase document types, keyword groups, and file formats require precise mapping — one mistake corrupts metadata at scale.
Every keyword field in OnBase must map exactly to target system fields. Manual mapping spreadsheets fail on edge cases.
OnBase workflow queues, notes, and annotations are invisible to generic migration tools — they silently disappear.
Missing a single document in a healthcare or financial records migration can mean regulatory fines or litigation.
AetherFlow connects directly to OnBase via the Unity API — not CSV exports or folder copies. Every document type, keyword group, note, and attachment is read natively and transferred with 100% fidelity to your target system.
AetherFlow was built by the team at Final Phase Solutions — ECM migration specialists who have executed OnBase migrations for healthcare systems, financial institutions, and government agencies since 2004. Every edge case in the platform was discovered the hard way on a real migration.
Four steps from OnBase connection to validated migration completion.
Point AetherFlow at your OnBase environment. The Unity API connector handles authentication, document type discovery, and keyword group extraction automatically.
Use the visual MetaMap™ editor to map OnBase keyword groups to target system fields. Apply any of 11 built-in transforms — concatenate, split, format dates, or apply lookup tables.
Kick off the migration flow. AetherFlow processes documents in parallel, auto-retries transient failures, and logs every action for auditability.
Automated reconciliation compares source and target document counts, metadata values, and file checksums. A pass/fail report is generated for compliance sign-off.
AetherFlow supports the most common OnBase migration scenarios out of the box.
Map OnBase document types and keyword groups directly to Square9 cabinets and indexes. Full metadata fidelity preserved.
Migrate OnBase documents to SharePoint document libraries with metadata mapped to columns — no data left behind.
Move content from OnBase into Microsoft 365 with automated folder structure generation and metadata preservation.
Upgrading between OnBase versions? Use AetherFlow to validate and migrate content safely rather than in-place upgrades.
Need a migration path not listed here? View all supported connectors or talk to our team.
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